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Loading and shipment

What you will do​

Confirm the truck, load every planned root pallet or container in the required order, complete physical loading and then confirm warehouse departure. Completing a Load does not deduct stock. Shipment is the separate, irreversible step that does.

Before you start​

  • A planner has frozen the Load Plan and opened the Load.
  • The Load has an LD######## number and a registered transport. A loading door may be assigned when the site uses one.
  • Every planned unit is ready at its required Stage location and is not held.
  • You have the physical truck and each root LPN in front of you.

Load the truck​

  1. Open Loading.
  2. Select Load Units.
  3. On Scan Load, scan the LD######## label or enter the complete number.
  4. On Confirm Transport, scan the transport reference.
  5. Check the transport, then press F4 to start loading. Follow the assigned door when one is shown in the warehouse plan.
  6. On Scan Unit, scan the root LPN shown by the loading sequence.
  7. Review the unit, stop and Stage. Physically place the unit in the trailer.
  8. On Confirm Unit Loading, press F4 to confirm it is in the trailer.
  9. Repeat until Left to load is 0.

The loading history records the actual sequence. A successful scan does not ship the stock.

RF Confirm Unit Loading
Review the root LPN, stop, warehouse Stage, quantity and next sequence before the pallet enters the trailer.

Complete physical loading​

  1. From Scan Unit, press F5.
  2. On Complete Loading, verify that all required units and stops are complete.
  3. Press F4 to complete the Load.

The Load becomes Loaded. Stock is still in the warehouse record until shipment is confirmed.

RF Complete Loading with every required unit loaded
Complete only when Remaining is 0. This closes physical loading; it is not Goods Issue.

Confirm shipment​

  1. On Load Status, verify the Load number, transport and complete counts.
  2. Press F5 to open shipment confirmation.
  3. Read the irreversible warning on Confirm Shipment.
  4. Verify the order, unit and quantity totals.
  5. Press F4 to ship all.

Shipment writes off the loaded stock, records one shipment receipt per order, closes fully shipped orders, and makes the Load and Dispatch final.

RF irreversible shipment confirmation
The shipment review is a separate screen. Check the transport and complete counts before the irreversible action.

If a unit must leave the trailer​

Do this before shipment.

  1. Open Loading.
  2. Select Unload / Cancel (Supervisor).
  3. Scan the Load.
  4. On Supervisor Recovery, select Remove Loaded Unit.
  5. Scan the root unit that was physically removed.
  6. Enter the reason and press F4 to confirm it as unloaded.

Do not cancel a Load while it still contains physically loaded units. Remove and acknowledge every unit first.

What you should see​

  • Load states progress through Open, Loading, Loaded and Shipped.
  • Loaded means physical loading is complete; it does not mean stock has left the warehouse.
  • Shipped is final and cannot be undone from the loading flow.
  • The final shipment shows the shipped quantities and one receipt for each order.

If something goes wrong​

Message or situationWhat to do
Load code not foundScan the complete LD######## number. Historical Loads may use an older label format.
Transport confirmation is missingScan the registered transport before scanning units.
Scanned transport does not match this loadStop. Check the physical truck and the transport shown on the screen. Do not begin loading until they match.
Unit is not a member of this frozen manifest/DispatchLeave it outside the trailer and ask the planner to review the frozen plan.
Unit is not stagedReturn it to the required Stage location and confirm staging first.
Unit is heldDo not load it. Follow the site's hold-resolution process.
Unit is out of sequenceLoad the stop or unit currently shown by the terminal first.
Unit is already loadedDo not put it in the trailer twice and do not scan it again. Continue with the next planned unit.
Load has required units still missingPress F6 to keep loading. Complete the remaining planned units before trying again.
Anything changed after the Load was completedDo not force shipment. Refresh the Load and ask the supervisor to reconcile the difference.
The web Dispatch card still shows the earlier state after RF workReopen or refresh the Dispatch, then verify the current Load status before taking another action.
Load status is ShippedThe shipment action is disabled. Do not try to repeat Goods Issue. Review the shipment receipt instead.